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7 Best Project Management Software For Agencies

Post by
Yash Shah

Project management tools allow agencies to dedicate resources, track tasks and deliver projects on time and within budget. The effectiveness of project management tools includes making it easier for teams within an agency to plan, communicate and collaborate on various projects to meet deadlines.

In fact, project management makes it easier for every stakeholder to take part in a project’s journey from start to finish. Hence, agencies can work more collaboratively and productively, even when working remotely.

Today more agencies are using project management software and agency management tools to improve the workflow of their business. While one tool may not cover all the needs of an agency, there are various options for agencies to collaborate on projects easily.

In this article, we’re going to cover some of the best softwares for project management for agencies to maximize productivity and improve their workflow by streamlining the workload with advanced tools for effective planning and delivery.

Bonus Read: 7 Ways to Manage Your Time and Multiple Projects

Let's see why you should use a project management software for your agency and its benefits.

Why use a Project Management Software?

A project management tool will not only help you manage your projects but also help in improving the efficiency of your team and allow you to collaborate with them. Here are some of the key functions you can perform using project management tools -

Plan projects:

Easily prepare a plan for all your client projects, add a timeline or deadlines for specific tasks, assign tasks to dedicated team members, etc.

Track progress:

Keep an eye on what tasks are completed within the deadline or which are already due. This will help you reach out to those employees who are way behind their schedule or who consistently delay in submitting their work.

Team communication:

Using a project management software will help you to easily communicate with the team leader or even external stakeholders about your concerns. Plus, these tools will store all the communication trail so you never miss the context.

Share documents:

Along with communicating with your team and stakeholders, these tools will also enable you to share files and documents within the platform so you never have to go back and forth on emails or any other communication platforms.

What are the benefits of a Project Management Software?

Organized Project Data

The most essential benefit of using project management tools is to bring all your client project data in a single place. This enables you to create an organized system of information that promotes transparency and lets you collaborate with your team.

No need to go through email threads or look inside multiple folders to find specific data about that one client.

Improve Remote Working

With the rise of companies allowing their employees to work remotely, project manage software comes in handy to share files and collaborate with team members. Your entire team can track project progress, refer to due dates, get onboarded to a new project, and basically work from anywhere, as long as they have an internet connection.

Set Better Processes

As your agency team grows, your processes will become more sophisticated and anyone who wasn’t there as things developed may have a hard time catching up. With the best softwares for project management, there will be no such issue. Everything new employee or a new team member need will be available within the system.

Now let's look at the Top 6 Project Management Tools for your Agency

1. Toggl Plan

Toggl Plan is simply one of the best project management tools for agencies, B2B service teams, and small businesses. It helps project teams deliver high-quality projects on time, maximize billable hours, and ensure that the team is doing ok.

Top features:

  • Plan and execute projects with simple, drag-and-drop Plan timelines.
  • Visualize availability, capacity, and workloads using the Team timelines.
  • Deliver on time with color-coded milestones.
  • Collaborate on tasks with file attachments and comments.
  • Drag-and-drop Kanban boards with customizable workflows for task management.

Toggl Plan brings complete visibility and clarity so your entire team knows who’s doing what and when. It ensures that you stay on top of all work and get work done without overwhelming your team.

You can try Toggl Plan with a 14-day free trial and upgrade to a paid plan starting at $9 per user per month.

2. Chisel

Product managers have a lot on their plate. They have to juggle multiple tasks, deadlines, and team members. Chisel is a project management application that is specifically designed for product managers. It helps to organize and streamline your workflow so that you can produce superior products. Chisel's distinguishing characteristic is that it prioritizes collaboration features. This allows team members to communicate and cooperate effectively on projects.

Top Features:

  • Chisel is the perfect tool for collaboration. It enables teams inside and outside your firm to work together in real time.
  • Chisel's drag-and-drop functionality makes it easy to use.
  • You can customize your workflows to fit the way you operate.
  • Chisel provides milestone tracking with the help of Timeline View to help you stay on track.
  • You can consolidate your data into one location to enable centralized decision-making.
  • Chisel is constantly releasing new features based on consumer input.
  • Gantt chart software features foster creativity and innovation.

Chisel is offering 20% off on the premium plan you want to take advantage of! All you have to do is enter the coupon code: RoadmapHeroes while checking in the billing section.

Hurry! This golden offer is live till January 31st of 2023! 

3. Basecamp

Basecamp is a favorable option for agencies looking at simple, easy-to-use task management and communication tools that work well.

Top features:

  • Assign a to-do list of tasks to one or more people
  • Message boards to discuss projects and ideas
  • Chat portal for easy team communication
  • Reports to analyze and study the team’s capacity and project metrics
  • Separate portal for project management with clients

By automating strenuous processes and streamlining the workflow, agencies can optimize their project management with Basecamp, available at $99/month with all necessary features for an entire agency.

4. Workamajig

Workamajig is another powerful project management tool that helps you manage your projects, manage clients, accounting, creative media, new business, traffic, and production functions where all tasks are synced into a collaborative platform.

Top features:

  • SmartPlus and STRATA integration for media billing
  • Agency project pipeline using widgets
  • Aging reports and accounts analytics
  • Templates for accuracy and precise estimation
  • Resource planning tool with team availability
  • Project tracking and allocation

With various plans and prices, the Workamajig platform ranges from $50 per user/month for up to 9 users and goes as low as $34 per user/month for up to 99 users.

5. nTask

nTask is another innovative platform for project management to maximize productivity with a variety of tools that agencies can make optimum use of with high customizability. It includes project management tools like recurring tasks, time tracking, reminders, notifications, and collaboration.

Top features:

  • Time tracking, timesheets, and time log
  • Calendar management tool
  • Recurring tasks per day, week, month, or specific time frame
  • Admin approval control panel
  • Resource and budget management features
  • Team management and collaborative communication

How much does project management software cost is one of the key factors small agencies consider while choosing a project management tool. That's where nTask wins over competitors; the basic plan for nTask is free for users, and the Premium & Business annual plans are $2.99 and $ 7.99 per user/month, respectively.

6. FunctionPoint

FunctionPoint is a robust project management software with integrated functions like specific tools for multiple departments, including accounting, new business, client services, traffic, and media.

Top features:

  • File sharing and workflow approval console
  • Scheduled and assigned task management with individual workloads
  • Financial reporting, invoicing, and accounting
  • Project task management dashboard
  • Timeline and profitability analysis of projects

The optimum features of FunctionPoint make for a wonderful project management tool that streamlines organizational workflow and offers 3 paid plans that are billed per user, annually or monthly.

7. Teamwork

Teamwork is one of the best project management software that is user-friendly for in-house and remote agency team leaders. Collaboration feels effortless and customizable workflows can be built for individuals and teams to manage projects effectively.

Top features:

  • Customizable boards and templates for projects and tasks
  • Track tasks and set deadlines
  • Project timelines and visual milestones
  • Real-time updates on the status of projects and deliverables
  • Integrated communication like chats, messages, file sharing, and notebooks

Teamwork offers a free plan for individuals or small teams and paid plans that start at $10 per user/month, billed annually.

Wrapping Up

For different functions and agency requirements, you can invest in a timely solution that matches the requirements of your agency. You have to consider does project management software cost, its scalability, and user-friendliness and then decide to invest in the best project management software for your agency.

Project management tools allow agencies to dedicate resources, track tasks and deliver projects on time and within budget. The effectiveness of project management tools includes making it easier for teams within an agency to plan, communicate and collaborate on various projects to meet deadlines.

In fact, project management makes it easier for every stakeholder to take part in a project’s journey from start to finish. Hence, agencies can work more collaboratively and productively, even when working remotely.

Today more agencies are using project management software and agency management tools to improve the workflow of their business. While one tool may not cover all the needs of an agency, there are various options for agencies to collaborate on projects easily.

In this article, we’re going to cover some of the best softwares for project management for agencies to maximize productivity and improve their workflow by streamlining the workload with advanced tools for effective planning and delivery.

First, let's see why you should use a project management software for your agency and its benefits.

Why use a Project Management Software?

A project management tool will not only help you manage your projects but also help in improving the efficiency of your team and allow you to collaborate with them. Here are some of the key functions you can perform using project management tools -

Plan projects:

Easily prepare a plan for all your client projects, add a timeline or deadlines for specific tasks, assign tasks to dedicated team members, etc.

Track progress:

Keep an eye on what tasks are completed within the deadline or which are already due. This will help you reach out to those employees who are way behind their schedule or who consistently delay in submitting their work.

Team communication:

Using a project management software will help you to easily communicate with the team leader or even external stakeholders about your concerns. Plus, these tools will store all the communication trail so you never miss the context.

Share documents:

Along with communicating with your team and stakeholders, these tools will also enable you to share files and documents within the platform so you never have to go back and forth on emails or any other communication platforms.

What are the benefits of a Project Management Software?

Organized Project Data

The most essential benefit of using project management tools is to bring all your client project data in a single place. This enables you to create an organized system of information that promotes transparency and lets you collaborate with your team.

No need to go through email threads or look inside multiple folders to find specific data about that one client.

Improve Remote Working

With the rise of companies allowing their employees to work remotely, project manage software comes in handy to share files and collaborate with team members. Your entire team can track project progress, refer to due dates, get onboarded to a new project, and basically work from anywhere, as long as they have an internet connection.

Set Better Processes

As your agency team grows, your processes will become more sophisticated and anyone who wasn’t there as things developed may have a hard time catching up. With the best softwares for project management, there will be no such issue. Everything new employee or a new team member need will be available within the system.

Now let's look at the Top 6 Project Management Tools for your Agency

Toggl Plan

Toggl Plan is simply one of the best project management tools for agencies, B2B service teams, and small businesses. It helps project teams deliver high-quality projects on time, maximize billable hours, and ensure that the team is doing ok.

Top features:

  • Plan and execute projects with simple, drag-and-drop Plan timelines.
  • Visualize availability, capacity, and workloads using the Team timelines.
  • Deliver on time with color-coded milestones.
  • Collaborate on tasks with file attachments and comments.
  • Drag-and-drop Kanban boards with customizable workflows for task management.

Toggl Plan brings complete visibility and clarity so your entire team knows who’s doing what and when. It ensures that you stay on top of all work and get work done without overwhelming your team.

You can try Toggl Plan with a 14-day free trial and upgrade to a paid plan starting at $9 per user per month.

Chisel

Product managers have a lot on their plate. They have to juggle multiple tasks, deadlines, and team members. Chisel is a project management application that is specifically designed for product managers. It helps to organize and streamline your workflow so that you can produce superior products. Chisel's distinguishing characteristic is that it prioritizes collaboration features. This allows team members to communicate and cooperate effectively on projects.

Top Features:

  • Chisel is the perfect tool for collaboration. It enables teams inside and outside your firm to work together in real time.
  • Chisel's drag-and-drop functionality makes it easy to use.
  • You can customize your workflows to fit the way you operate.
  • Chisel provides milestone tracking with the help of Timeline View to help you stay on track.
  • You can consolidate your data into one location to enable centralized decision-making.
  • Chisel is constantly releasing new features based on consumer input.
  • Gantt chart software features foster creativity and innovation.

Chisel is offering 20% off on the premium plan you want to take advantage of! All you have to do is enter the coupon code: RoadmapHeroes while checking in the billing section.

Hurry! This golden offer is live till January 31st of 2023! 

Basecamp

Basecamp is a favorable option for agencies looking at simple, easy-to-use task management and communication tools that work well.

Top features:

  • Assign a to-do list of tasks to one or more people
  • Message boards to discuss projects and ideas
  • Chat portal for easy team communication
  • Reports to analyze and study the team’s capacity and project metrics
  • Separate portal for project management with clients

By automating strenuous processes and streamlining the workflow, agencies can optimize their project management with Basecamp, available at $99/month with all necessary features for an entire agency.

Workamajig

Workamajig is another powerful project management tool that helps you manage your projects, manage clients, accounting, creative media, new business, traffic, and production functions where all tasks are synced into a collaborative platform.

Top features:

  • SmartPlus and STRATA integration for media billing
  • Agency project pipeline using widgets
  • Aging reports and accounts analytics
  • Templates for accuracy and precise estimation
  • Resource planning tool with team availability
  • Project tracking and allocation

With various plans and prices, the Workamajig platform ranges from $50 per user/month for up to 9 users and goes as low as $34 per user/month for up to 99 users.

nTask

nTask is another innovative platform for project management to maximize productivity with a variety of tools that agencies can make optimum use of with high customizability. It includes project management tools like recurring tasks, time tracking, reminders, notifications, and collaboration.

Top features:

  • Time tracking, timesheets, and time log
  • Calendar management tool
  • Recurring tasks per day, week, month, or specific time frame
  • Admin approval control panel
  • Resource and budget management features
  • Team management and collaborative communication

How much does project management software cost is one of the key factors small agencies consider while choosing a project management tool. That's where nTask wins over competitors; the basic plan for nTask is free for users, and the Premium & Business annual plans are $2.99 and $ 7.99 per user/month, respectively.

FunctionPoint

FunctionPoint is a robust project management software with integrated functions like specific tools for multiple departments, including accounting, new business, client services, traffic, and media.

Top features:

  • File sharing and workflow approval console
  • Scheduled and assigned task management with individual workloads
  • Financial reporting, invoicing, and accounting
  • Project task management dashboard
  • Timeline and profitability analysis of projects

The optimum features of FunctionPoint make for a wonderful project management tool that streamlines organizational workflow and offers 3 paid plans that are billed per user, annually or monthly.

Teamwork

Teamwork is one of the best project management software that is user-friendly for in-house and remote agency team leaders. Collaboration feels effortless and customizable workflows can be built for individuals and teams to manage projects effectively.

Top features:

  • Customizable boards and templates for projects and tasks
  • Track tasks and set deadlines
  • Project timelines and visual milestones
  • Real-time updates on the status of projects and deliverables
  • Integrated communication like chats, messages, file sharing, and notebooks

Teamwork offers a free plan for individuals or small teams and paid plans that start at $10 per user/month, billed annually.

Wrapping Up

For different functions and agency requirements, you can invest in a timely solution that matches the requirements of your agency. You have to consider does project management software cost, its scalability, and user-friendliness and then decide to invest in the best project management software for your agency.

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About Author

Yash Shah
Co-founder & Chief Executive
Facebook

Yash did Mechanical Engineering and worked as an Investment Banker before founding a Tech Agency that grew to 55 people team offering SaaS, FinTech and E-Commerce Web & Mobile app Development. He currently serves as Chief Executive at Clientjoy - a platform that helps 13K+ Agencies & Freelancers in 90+ Countries acquire and retain happier clients.

About the Editor & Reviewer

Tanmay Parekh
Editor

Tanmay pursued his undergraduate studies in Information Technology but marketing piqued his interest & he finished his postgraduate in Marketing & Finance from Macquarie University, Sydney. With diverse experience across different domains like Ed-Tech, Digital & SaaS. He currently serves as a Growth Head at Clientjoy - a platform that helps 13K+ Agencies & Freelancers in 90+ Countries acquire & retain happier clients.

Mansi Shah
Reviewer

Mansi works as a Content Manager at Clientjoy, a Sales CRM & Growth Engine for freelancers & agencies. When she's not busy working, she keeps herself busy learning or binge-watching her latest sitcom obsession or writing about it.

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