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20 min read

10+ Must-Have Remote Work Tools For Better Communication & Collaboration

Post by
Yash Shah

The Covid-19 pandemic situation forced companies worldwide to adapt to the work from home culture. This transition has certainly been difficult. Working from home is not a seamless process. Well, remote working tools help you out in facilitating a structured process for work. When you are working remotely with a team, several questions might arise:

  • How do you work out a uniform way of communication for the team?
  • What would you do to conduct meetings?
  • How should you give/get project updates?

Thankfully, there are various tools out there that come to our rescue. Using these tools makes it easier for managers and employees to work more efficiently. In order to encourage more companies to work remotely, many tech providers have also made significant price changes to their offerings.

Bonus Read: 8 Tips to Improve Work-Life Balance if Working Remotely

Here are some remote work tools you can try out:

1. Microsoft Teams

Microsoft teams for agencies for better communication

This Office 365 collaboration tool helps you keep chats, meetings, files and apps at one place while working remotely; it is one of the widely-used remote working tools.

Along with the availability of the free version, You can now access the paid version of the tool for free for a time period of 6 months.

It includes features such as:

  • Video meetings for upto 250 participants
  • Live events for an audience upto 10,000
  • Unlimited chat
  • Group and one to one video calling
  • 10 GB storage space for teams and 2 GB space for individuals.

2. Ringover

This is one of the remote working tools that offer a cloud based phone system on mobile and web applications. It also enables teams to choose from virtual international numbers. This tool enables companies to set up a complete business phone system in 3 minutes.

The features include:

  • Automatic call distribution
  • Vocal announcements
  • Time zone routing
  • Video and Audio conferencing

3. Zoom

This platform has gained immense popularity during the pandemic. Zoom is one of the best tools to work remotely that facilitates video meetings and web chat services.

The paid version of Zoom includes features such as:

  • Unlimited number of video meetings with upto 100 participants.
  • Video Webinars
  • Private and group chat features
  • Unlimited video calling time.
  • Breakout rooms
  • Online Support

4. CloudFare:

CloudFare is one of the best remote working tools to secure your data on the internet

It is a web performance and web security tool. The tool provides content delivery network services, internet security and domain name server services. Cloudflare for teams to small businesses is now being offered for free until September 1, 2020.

The performance and security features include:

  • Website optimizations
  • DNS
  • Anycast Network
  • Web Application Firewall
  • SSL/ TLS (Transport Layer Security Encryption)

5. ClickUp

ClickUp is one of the best collaboration tools for remote teams that replaces all your current tools. This collaboration tool helps remote workers communicate and collaborate easily. It provides integration with remote work tools like Slack, GitHub and Time Doctor.

The following features are great for efficient team management:

  • Comment Sections
  • Assigned Comments
  • Real time collaboration
  • Online Proofing
  • Recurring Task Management
  • IT Project Management

6. Loom

Loom facilitates screen and video recording for Mac, Windows and Chromebook.Responding to the pandemic situation, Loom Pro has been made free for all students and teachers. They have also removed the recording limit on the free plan and are offering a 50% discount for Loom Pro subscribers.

The features include:

  • HD Recording
  • Recording without watermark
  • Adding CTAs to videos
  • Custom Thumbnails

7. Box

Box is a remote working tool with a cloud content management that allow you to share files with your team while working from home. They are currently offering free access to the file sharing and collaboration platform for three months.

The platform lets you:

  • Assign tasks within files
  • Share content with external teams
  • Create automated workflows

8. GanttPRO:

A Gantt chart based project planning tool which lets you manage and collaborate easily on projects.

The features include:

  • Budget Management
  • Resources Management
  • Milestone Tracking
  • Portfolio Management
  • Time & Expense Tracking

9. Time Doctor:

While working remotely, it becomes more essential to keep a track of your team’s workflow and progress. Time Doctor is a tool that ensures productivity of your team. This time management tool is also used by corporations such as Apple and Verizon.

The features include:

  • Time and activity tracking
  • Distraction Management
  • Attendance Tracking
  • Web and App monitoring
  • Payroll Management

10. Lead.app:

LEAD helps your workforce build trust and friendships whether they are in the same office or working remotely. LEAD makes it easy to launch virtual coffee or group lunches, encourages peer-to-peer meetups for learning opportunities, and helps build internal networks for new hires and existing employees.

Top features include:

  • Include your entire organization
  • Configure your group sizes from 2 to 8 users
  • Customize your own introduction messages to fit your workplace
  • Make matches on whatever schedule works best for your team (monthly, weekly, multiple times per week)

11. Troop Messenger:

This office chat app helps you schedule Adhoc or planned video meetings.It allows internal teams, guest users, or external stakeholders to join the meeting remotely.They can use screen share, remote control, unique host controls, jointly-code editor, and add more participants to the ongoing meeting. The meeting experience for the daily stand-up, UAT, scrum and review teams would be seamless.

It includes features such as:

- Unlimited meetings

- Remote screen share and control

- One-to-one and group voice-video calling

- Exit self from the meeting- Invite guest users

As you try to cope with the pandemic situation, try out the above-listed remote work tools for better and efficient team collaboration. These tools will help you work more productively as you stay safe while working remotely.

The Covid-19 pandemic situation forced companies worldwide to adapt to the work from home culture. This transition has certainly been difficult. Working from home is not a seamless process. Well, remote working tools help you out in facilitating a structured process for work. When you are working remotely with a team, several questions might arise:

  • How do you work out a uniform way of communication for the team?
  • What would you do to conduct meetings?
  • How should you give/get project updates?

Thankfully, there are various tools out there that come to our rescue. Using these tools makes it easier for managers and employees to work more efficiently. In order to encourage more companies to work remotely, many tech providers have also made significant price changes to their offerings.

Bonus Read: 8 Tips to Improve Work-Life Balance if Working Remotely

Here are some remote work tools you can try out:

1. Microsoft Teams

Microsoft teams for agencies for better communication

This Office 365 collaboration tool helps you keep chats, meetings, files and apps at one place while working remotely; it is one of the widely-used remote working tools.

Along with the availability of the free version, You can now access the paid version of the tool for free for a time period of 6 months.

It includes features such as:

  • Video meetings for upto 250 participants
  • Live events for an audience upto 10,000
  • Unlimited chat
  • Group and one to one video calling
  • 10 GB storage space for teams and 2 GB space for individuals.

2. Ringover

This is one of the remote working tools that offer a cloud based phone system on mobile and web applications. It also enables teams to choose from virtual international numbers. This tool enables companies to set up a complete business phone system in 3 minutes.

The features include:

  • Automatic call distribution
  • Vocal announcements
  • Time zone routing
  • Video and Audio conferencing

3. Zoom

This platform has gained immense popularity during the pandemic. Zoom is one of the best tools to work remotely that facilitates video meetings and web chat services.

The paid version of Zoom includes features such as:

  • Unlimited number of video meetings with upto 100 participants.
  • Video Webinars
  • Private and group chat features
  • Unlimited video calling time.
  • Breakout rooms
  • Online Support

4. CloudFare:

CloudFare is one of the best remote working tools to secure your data on the internet

It is a web performance and web security tool. The tool provides content delivery network services, internet security and domain name server services. Cloudflare for teams to small businesses is now being offered for free until September 1, 2020.

The performance and security features include:

  • Website optimizations
  • DNS
  • Anycast Network
  • Web Application Firewall
  • SSL/ TLS (Transport Layer Security Encryption)

5. ClickUp

ClickUp is one of the best collaboration tools for remote teams that replaces all your current tools. This collaboration tool helps remote workers communicate and collaborate easily. It provides integration with remote work tools like Slack, GitHub and Time Doctor.

The following features are great for efficient team management:

  • Comment Sections
  • Assigned Comments
  • Real time collaboration
  • Online Proofing
  • Recurring Task Management
  • IT Project Management

6. Loom

Loom facilitates screen and video recording for Mac, Windows and Chromebook.Responding to the pandemic situation, Loom Pro has been made free for all students and teachers. They have also removed the recording limit on the free plan and are offering a 50% discount for Loom Pro subscribers.

The features include:

  • HD Recording
  • Recording without watermark
  • Adding CTAs to videos
  • Custom Thumbnails

7. Box

Box is a remote working tool with a cloud content management that allow you to share files with your team while working from home. They are currently offering free access to the file sharing and collaboration platform for three months.

The platform lets you:

  • Assign tasks within files
  • Share content with external teams
  • Create automated workflows

8. GanttPRO:

A Gantt chart based project planning tool which lets you manage and collaborate easily on projects.

The features include:

  • Budget Management
  • Resources Management
  • Milestone Tracking
  • Portfolio Management
  • Time & Expense Tracking

9. Time Doctor:

While working remotely, it becomes more essential to keep a track of your team’s workflow and progress. Time Doctor is a tool that ensures productivity of your team. This time management tool is also used by corporations such as Apple and Verizon.

The features include:

  • Time and activity tracking
  • Distraction Management
  • Attendance Tracking
  • Web and App monitoring
  • Payroll Management

10. Lead.app:

LEAD helps your workforce build trust and friendships whether they are in the same office or working remotely. LEAD makes it easy to launch virtual coffee or group lunches, encourages peer-to-peer meetups for learning opportunities, and helps build internal networks for new hires and existing employees.

Top features include:

  • Include your entire organization
  • Configure your group sizes from 2 to 8 users
  • Customize your own introduction messages to fit your workplace
  • Make matches on whatever schedule works best for your team (monthly, weekly, multiple times per week)

11. Troop Messenger:

This office chat app helps you schedule Adhoc or planned video meetings.It allows internal teams, guest users, or external stakeholders to join the meeting remotely.They can use screen share, remote control, unique host controls, jointly-code editor, and add more participants to the ongoing meeting. The meeting experience for the daily stand-up, UAT, scrum and review teams would be seamless.

It includes features such as:

- Unlimited meetings

- Remote screen share and control

- One-to-one and group voice-video calling

- Exit self from the meeting- Invite guest users

As you try to cope with the pandemic situation, try out the above-listed remote work tools for better and efficient team collaboration. These tools will help you work more productively as you stay safe while working remotely.

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About Author

Yash Shah
Co-founder & Chief Executive
Facebook

Yash did Mechanical Engineering and worked as an Investment Banker before founding a Tech Agency that grew to 55 people team offering SaaS, FinTech and E-Commerce Web & Mobile app Development. He currently serves as Chief Executive at Clientjoy - a platform that helps 13K+ Agencies & Freelancers in 90+ Countries acquire and retain happier clients.

About the Editor & Reviewer

Tanmay Parekh
Editor

Tanmay pursued his undergraduate studies in Information Technology but marketing piqued his interest & he finished his postgraduate in Marketing & Finance from Macquarie University, Sydney. With diverse experience across different domains like Ed-Tech, Digital & SaaS. He currently serves as a Growth Head at Clientjoy - a platform that helps 13K+ Agencies & Freelancers in 90+ Countries acquire & retain happier clients.

Mansi Shah
Reviewer

Mansi works as a Content Manager at Clientjoy, a Sales CRM & Growth Engine for freelancers & agencies. When she's not busy working, she keeps herself busy learning or binge-watching her latest sitcom obsession or writing about it.

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