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20 min read

How to Manage Multiple Projects: 7 Ways to Overcome Them

Post by
Mansi Shah

Being a freelancer, time management plays a crucial role when it comes to handling multiple projects. Since you work from home, you may have to multitask between household chores, family, and work. Hence, you may face many challenges in managing multiple projects on time. This alone can sometimes cause anxiety and stress.

In this blog, we'll talk about the best practices for managing multiple projects and making sure all your projects go out on time.

Bonus Read: How To Get Your First Freelancing Client

Tips for Managing Multiple Projects on Time for Freelancers

1. Always Plan Before You Begin

As a freelancer, it's essential to always make a plan before you start working on a project. It will also help if you have backup plans in place if things do not work as per plan. Ensure that the expectations you lay down for yourself are reasonable so that you can work without stress.

Handling multiple projects together can be exhausting, so your plan must include breaks where you get some time to relax. You can also make use of digital tools to manage multiple projects efficiently.

2. Create a To-do List

You must make sure to create a to-do list. It's one of the best way to keep track of projects. To-do lists will help you stay organized, focused and also allow you to manage your time in the best way possible.

Don’t add ten things to your list when you can only get three done. Having the right strategies for working on multiple projects simultaneously ensures that everything runs smoothly.

3. Use Effective Tools

You may be one of the best people when it comes to getting the job done, but at some point, you will need help. Using practical project management tools is always a good idea. It makes tracking multiple projects easier and helps manage everything with just a few clicks.

Wondering what is the best way to keep track of projects? Project management tools are your answer. With these tools, you can conduct your daily business, track your team’s tasks, track project deadlines, basically do so much under a single platform.

Project management software helps you visualize your projects in a better way. They give you more time to analyse your plans and ensure that each project is assigned to the right person and gets completed successfully on time.

4. Prioritise Your Tasks

Yes, this is very crucial since you will have multiple projects to handle. As a freelancer, you must make sure to prioritize all your tasks before you begin working.

One of the best ways to go about this is by grouping similar tasks or projects that need to go out within a specific time. It can help to get work done faster in little time.

5. Track Your Time

One of the most frustrating experiences for a freelancer is not knowing how the time has passed and what work has been completed. It would help if you started tracking your time from the moment you begin your work.

Be reasonable while estimating the time required for a task, as things always take much longer than you expect. This will not only help you manage your time well but also allow you to be productive.

6. Stay Focused

Managing multiple projects can sometimes easily cause you to lose focus. Hence, stay focused and concentrate on the task at hand. You can achieve this by minimizing distractions and staying away from things that can cause you to get distracted from the work at hand.

You don’t need to keep pulling up your email now and then. You could have a specific time checking your emails – maybe two or three times in a day. Also, make sure to have a dedicated space around your home where you can sit and work quietly with minimum distractions.

7. Say No!

Yes, this can be pretty difficult for a freelancer, especially if you’ve just started with your career. It’s tempting to accept every project or work that comes your way, but you cannot say yes to everything.

You need to know when to say no and reject any work that you cannot take up. Accepting projects and not delivering will create a wrong impression, leading to losing clients and not receiving future work.

Being a freelancer, time management plays a crucial role when it comes to handling multiple projects. Since you work from home, you may have to multitask between household chores, family, and work. Hence, you may face many challenges in managing multiple projects on time. This alone can sometimes cause anxiety and stress.

In this blog, we'll talk about the best practices for managing multiple projects and making sure all your projects go out on time.

Bonus Read: How To Get Your First Freelancing Client

Tips for Managing Multiple Projects on Time for Freelancers

1. Always Plan Before You Begin

As a freelancer, it's essential to always make a plan before you start working on a project. It will also help if you have backup plans in place if things do not work as per plan. Ensure that the expectations you lay down for yourself are reasonable so that you can work without stress.

Handling multiple projects together can be exhausting, so your plan must include breaks where you get some time to relax. You can also make use of digital tools to manage multiple projects efficiently.

2. Create a To-do List

You must make sure to create a to-do list. It's one of the best way to keep track of projects. To-do lists will help you stay organized, focused and also allow you to manage your time in the best way possible.

Don’t add ten things to your list when you can only get three done. Having the right strategies for working on multiple projects simultaneously ensures that everything runs smoothly.

3. Use Effective Tools

You may be one of the best people when it comes to getting the job done, but at some point, you will need help. Using practical project management tools is always a good idea. It makes tracking multiple projects easier and helps manage everything with just a few clicks.

Wondering what is the best way to keep track of projects? Project management tools are your answer. With these tools, you can conduct your daily business, track your team’s tasks, track project deadlines, basically do so much under a single platform.

Project management software helps you visualize your projects in a better way. They give you more time to analyse your plans and ensure that each project is assigned to the right person and gets completed successfully on time.

4. Prioritise Your Tasks

Yes, this is very crucial since you will have multiple projects to handle. As a freelancer, you must make sure to prioritize all your tasks before you begin working.

One of the best ways to go about this is by grouping similar tasks or projects that need to go out within a specific time. It can help to get work done faster in little time.

5. Track Your Time

One of the most frustrating experiences for a freelancer is not knowing how the time has passed and what work has been completed. It would help if you started tracking your time from the moment you begin your work.

Be reasonable while estimating the time required for a task, as things always take much longer than you expect. This will not only help you manage your time well but also allow you to be productive.

6. Stay Focused

Managing multiple projects can sometimes easily cause you to lose focus. Hence, stay focused and concentrate on the task at hand. You can achieve this by minimizing distractions and staying away from things that can cause you to get distracted from the work at hand.

You don’t need to keep pulling up your email now and then. You could have a specific time checking your emails – maybe two or three times in a day. Also, make sure to have a dedicated space around your home where you can sit and work quietly with minimum distractions.

7. Say No!

Yes, this can be pretty difficult for a freelancer, especially if you’ve just started with your career. It’s tempting to accept every project or work that comes your way, but you cannot say yes to everything.

You need to know when to say no and reject any work that you cannot take up. Accepting projects and not delivering will create a wrong impression, leading to losing clients and not receiving future work.

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About Author

Mansi Shah
Content Writer
Facebook

Mansi works as a Content Manager at Clientjoy, a Sales CRM & Growth Engine for freelancers & agencies. When she's not busy working, she keeps herself busy learning or binge-watching her latest sitcom obsession or writing about it.

About the Editor & Reviewer

Yash Shah
Editor

Yash did Mechanical Engineering and worked as an Investment Banker before founding a Tech Agency that grew to 55 people team offering SaaS, FinTech and E-Commerce Web & Mobile app Development. He currently serves as Chief Executive at Clientjoy - a platform that helps 13K+ Agencies & Freelancers in 90+ Countries acquire and retain happier clients.

Tanmay Parekh
Reviewer

Tanmay pursued his undergraduate studies in Information Technology but marketing piqued his interest & he finished his postgraduate in Marketing & Finance from Macquarie University, Sydney. With diverse experience across different domains like Ed-Tech, Digital & SaaS. He currently serves as a Growth Head at Clientjoy - a platform that helps 13K+ Agencies & Freelancers in 90+ Countries acquire & retain happier clients.

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