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8 Must-Try Productivity Tools & Apps For Agencies in 2022

Post by
Yash Shah

Time is money, and agencies know this all too well. Every organization has the same amount of time in a day to achieve its business goals. The critical step is to manage time efficiently.

Top agencies use these hours to near perfection, which is made possible with the internet and technology. While some companies generally rely on third-party expertise, investment in IT and certain best productivity tools help a great deal.

We live in the age of technology and businesses know how to leverage productivity tools to achieve their business goals. The tools available today are helpful and increasingly becoming crucial for beginner agencies to develop and succeed.

So, how do you know which is the best apps for productivity? Which tactics help your organization create space and bring in opportunities for efficient work? And how to optimize your workday?

To answer all your questions, we have curated a list of some essential tools for productivity that will help you perform better.

Project Management Tools

Asana

Marketed as a team productivity tool, Asana helps your team remain organized and focused on the task on hand. The tool helps you and your team to keep track of multiple projects through a central application and allows you to assign different jobs to different people for faster and easier working.

This is a task management productivity tool that is easy to navigate. Asana comprises a dashboard wherein individuals can create new tasks, assign coworkers with specific tasks, and monitor multiple project progress.

It has inbuilt email alerts for project deadlines that are nearing, and the best part about it is that it is free!

Trello

Trello is a relatively simple and extremely useful tool. It is a great productivity tool that helps you remain organized at all times. It has a presentable dashboard, which bears a resemblance to Pinterest.

Despite this similarity, Trello is a productivity tool and, therefore, allows you to add labels, tasks, and lists that can be dragged, dropped, and used at will.

Trello is a project management tool with a visually attractive interface that helps the entire team in collaboration, organization, and prioritization of tasks and projects.

Note Taking Apps

Evernote

It is a versatile application that comes in handy, especially to save audio or text notes, set reminders, organize photographs, and upload attachments. The advantage of using Evernote is that it syncs any changes you make to all of your devices, be it a desktop or a mobile device.

It is considered by many as the ultimate application for note-taking when constantly on the go. The application makes it possible to access your notes whenever you need them, on whatever device you need them.

Evernote also allows users to clip articles and keep them stored in case they want to read them later. This is possible through Evernote's bookmarklet feature. The clipped screenshots; scanned documents and uploaded files can also be shared with the team that you work with.

Box Notes

Box note is an online note taking software with real-time collaboration that enables remote team members to work together. It makes it easier for you to share notes with your team members and keep them in the loop.

One of the main reasons of using Box Notes would be boost productivity in business. Its live editing makes it super simple to get feedback and collaborate on projects.

Social Media Management Tools

HootSuite

While many of you may already know this productivity tool, HootSuite is the ultimate tool for multiple social media account management. It is widely used by tons of agencies across the globe.

HootSuite enables teams to manage and monitor all social activity across multiple networks through a simple central dashboard. It lets you assign different assignments to different members of your team, schedule posts, organize lists and followers on socials among other features.

AgoraPulse

With AgoraPulse, you can organize your end-to-end, complex social media footprint - platforms, profiles, and campaigns - all into a single management solution that makes it easy to post, monitor, and engage with your audience so you can focus on building meaningful connections.

AgoraPulse enables you to manage all your incoming social media messages, comments, and reviews in one place with its unified social inbox.

What makes AgoraPulse one of the best tools for productivity is that it allows you to plan, collaborate and schedule different types of content for all your social channels so you don’t have to do it manually.

Calendar Apps

Google Calendar

This one is for the Google worshippers. Google calendar helps you keep track of various functions, events, meetings, and more across any device you are logged in to.

Professionals can access this calendar online from their mobile phones, desktops, or tabs. Its compatibility is universal and works well with every major OS and web browser, be it Windows, iOS, Android, Google Chrome, Safari, etc.

You can schedule meetings at suitable times, depending on the calendars of the rest of your team.

Calendar

Calendar has an in-built AI that learns your schedule and completely takes over organizing, booking, and updating meetings or events in your calendar.

It also enable you to sync your calendar across multiple tools & devices which can save you a ton of time, let you focus on high-priority tasks.

Moreover, you can even share your calendars with other team members and control who sees what on your calendar.

Conclusion

Despite all the advancements in technology, it will always be impossible to create more time in one day. However, it is up to you and your team to make the most of the time by optimizing your interactions with projects, tasks, and coworkers.

These productivity tools will allow you to focus more on the essential parts of your business.

Time is money, and agencies know this all too well. Every organization has the same amount of time in a day to achieve its business goals. The critical step is to manage time efficiently.

Top agencies use these hours to near perfection, which is made possible with the internet and technology. While some companies generally rely on third-party expertise, investment in IT and certain best productivity tools help a great deal.

We live in the age of technology and businesses know how to leverage productivity tools to achieve their business goals. The tools available today are helpful and increasingly becoming crucial for beginner agencies to develop and succeed.

So, how do you know which is the best apps for productivity? Which tactics help your organization create space and bring in opportunities for efficient work? And how to optimize your workday?

To answer all your questions, we have curated a list of some essential tools for productivity that will help you perform better.

Project Management Tools

Asana

Marketed as a team productivity tool, Asana helps your team remain organized and focused on the task on hand. The tool helps you and your team to keep track of multiple projects through a central application and allows you to assign different jobs to different people for faster and easier working.

This is a task management productivity tool that is easy to navigate. Asana comprises a dashboard wherein individuals can create new tasks, assign coworkers with specific tasks, and monitor multiple project progress.

It has inbuilt email alerts for project deadlines that are nearing, and the best part about it is that it is free!

Trello

Trello is a relatively simple and extremely useful tool. It is a great productivity tool that helps you remain organized at all times. It has a presentable dashboard, which bears a resemblance to Pinterest.

Despite this similarity, Trello is a productivity tool and, therefore, allows you to add labels, tasks, and lists that can be dragged, dropped, and used at will.

Trello is a project management tool with a visually attractive interface that helps the entire team in collaboration, organization, and prioritization of tasks and projects.

Note Taking Apps

Evernote

It is a versatile application that comes in handy, especially to save audio or text notes, set reminders, organize photographs, and upload attachments. The advantage of using Evernote is that it syncs any changes you make to all of your devices, be it a desktop or a mobile device.

It is considered by many as the ultimate application for note-taking when constantly on the go. The application makes it possible to access your notes whenever you need them, on whatever device you need them.

Evernote also allows users to clip articles and keep them stored in case they want to read them later. This is possible through Evernote's bookmarklet feature. The clipped screenshots; scanned documents and uploaded files can also be shared with the team that you work with.

Box Notes

Box note is an online note taking software with real-time collaboration that enables remote team members to work together. It makes it easier for you to share notes with your team members and keep them in the loop.

One of the main reasons of using Box Notes would be boost productivity in business. Its live editing makes it super simple to get feedback and collaborate on projects.

Social Media Management Tools

HootSuite

While many of you may already know this productivity tool, HootSuite is the ultimate tool for multiple social media account management. It is widely used by tons of agencies across the globe.

HootSuite enables teams to manage and monitor all social activity across multiple networks through a simple central dashboard. It lets you assign different assignments to different members of your team, schedule posts, organize lists and followers on socials among other features.

AgoraPulse

With AgoraPulse, you can organize your end-to-end, complex social media footprint - platforms, profiles, and campaigns - all into a single management solution that makes it easy to post, monitor, and engage with your audience so you can focus on building meaningful connections.

AgoraPulse enables you to manage all your incoming social media messages, comments, and reviews in one place with its unified social inbox.

What makes AgoraPulse one of the best tools for productivity is that it allows you to plan, collaborate and schedule different types of content for all your social channels so you don’t have to do it manually.

Calendar Apps

Google Calendar

This one is for the Google worshippers. Google calendar helps you keep track of various functions, events, meetings, and more across any device you are logged in to.

Professionals can access this calendar online from their mobile phones, desktops, or tabs. Its compatibility is universal and works well with every major OS and web browser, be it Windows, iOS, Android, Google Chrome, Safari, etc.

You can schedule meetings at suitable times, depending on the calendars of the rest of your team.

Calendar

Calendar has an in-built AI that learns your schedule and completely takes over organizing, booking, and updating meetings or events in your calendar.

It also enable you to sync your calendar across multiple tools & devices which can save you a ton of time, let you focus on high-priority tasks.

Moreover, you can even share your calendars with other team members and control who sees what on your calendar.

Conclusion

Despite all the advancements in technology, it will always be impossible to create more time in one day. However, it is up to you and your team to make the most of the time by optimizing your interactions with projects, tasks, and coworkers.

These productivity tools will allow you to focus more on the essential parts of your business.

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About Author

Yash Shah
Co-founder & Chief Executive
Facebook

Yash did Mechanical Engineering and worked as an Investment Banker before founding a Tech Agency that grew to 55 people team offering SaaS, FinTech and E-Commerce Web & Mobile app Development. He currently serves as Chief Executive at Clientjoy - a platform that helps 13K+ Agencies & Freelancers in 90+ Countries acquire and retain happier clients.

About the Editor & Reviewer

Mansi Shah
Editor

Mansi works as a Content Manager at Clientjoy, a Sales CRM & Growth Engine for freelancers & agencies. When she's not busy working, she keeps herself busy learning or binge-watching her latest sitcom obsession or writing about it.

Tanmay Parekh
Reviewer

Tanmay pursued his undergraduate studies in Information Technology but marketing piqued his interest & he finished his postgraduate in Marketing & Finance from Macquarie University, Sydney. With diverse experience across different domains like Ed-Tech, Digital & SaaS. He currently serves as a Growth Head at Clientjoy - a platform that helps 13K+ Agencies & Freelancers in 90+ Countries acquire & retain happier clients.

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